§ 2.5 Authority Document Schema

When we say that we are “complying”, we are saying that we are complying with authoritative rules that are not of our own creation. These authoritative rules can come in the form of regulations, principles, standards, guidelines, best practices, policies, and procedures. Collectively, these are called Authority Documents within this schema. For the purposes of this standard, we will refrain from a full discussion, especially since there is a wealth of information about what Authority Documents are that can be found online HERE.

To "catalog" a book or other form of library material involves several interrelated processes which all contribute to the achievement of Charles Ammi Cutter’s “objects” for a catalog[1]:

• To enable a person to find a book of which the author, title, or subject is known;

• To show what the library has by a given author, on a given subject, or in a given kind of literature; and

• To assist in the choice of a book.

Thus, catalogers prepare a description of the Authority Document, assign subject headings, determine a classification system, provide a link to the electronic item, and code that information with both metadata so that it may be displayed in online catalogs.

When analyzing current schemas, the only catalog, per se, is that provided by the UCF’s Common Controls Hub, and STIGViewer.com. However, the UCF’s current catalog structure doesn’t account for all the various Authority Document types and reference structures necessary. Therefore, the catalog structure has been expanded with the help from the folks at Zotero to include various forms of documents:

• Authority Documents

• eBook from a Bookseller (Kindle, iBooks)

• eBook from a database

• eBook from a Website

• Journal Article from a database

• Journal Article from Website

• Secure Technical Implementation Guides

• OSCAL

§ 2.5 AuthorityDocument

A document duly adopted implementing the powers, functions, and activities of an Authority.

Property	Expected Type	Description
ADMapping	Thing	Relating AD to mapping Team.
ADStructure	Thing	This defines Authority Document specific structures.
Authors	Thing	A collection of Authors.
availability	String	The Authority Document availability.
blog_title	String	The title of the blog the document was found on.
citation_format	String	The Authority Document citation format.
CommonNames	Thing	A collection of CommonName.
CoreMetaData	Thing	Metadata documenting the ID and core information about a JSON Thing.
description	Text	This describes a Thing or Property.
di_fk	Integer or Null	This is the id of the DI (Dictionary ID)
Editors	Thing	A collection of Editors.
effective_date	Date	The effective date of the document
HierarchicalMetaData	Thing	MetaData about a JSON Type's hierarchical information. If the record is in a non-hierarchical array this will be nulled.
id	Integer	A unique and persistent identifier for the record.
Identifiers	Thing	These are unique points of reference for the document.
language	String or Null	A system of communication used by a particular country.
official_name	String	The official name of the document.
Originator	Thing	The company/entity that created the Authority Document.
pages	Integer	The total number of pages in the document.
parent_category	Integer	The category of the parent record in the document's hierarchy.
periodical_title	String	The title of the periodical that the document was found in.
publication_place	String	Where the document was published if that is known.
published_date	Date	The date an item was published.
published_name	String	The published name of the document.
published_version	String	The published version of the document.
request_id	String	The Authority Document request id.
SubjectMattersStub	Thing	Stub response for Subject Matters.
subtitle	String	The subtitle of the document.
supercede_id	Integer	The Authority Document id that will supercede.
type	String	The Authority Document type.
url	URL	The Uniform Resource Locator of an internet address.
volume_issue	String	The volume or issue identifier of the periodical that the document was found in.
website_publisher	String	The website publisher's name the document was found on.
website_title	String	The title of the website itself and not to be confused with the title of the publisher.

§ 2.5.1 ADMapping

Information related to which team mapped the Authority Document, when it became available, and how to find it in that system.

Property	Expected Type	Description
authority_document_fk	Integer	Authority document foreign key.
id	Integer	A unique and persistent identifier for the record.
license_info	URL	The license information of the document.
release_date	Date	The Authority Document release date.
status	String	This item status.
Team	Thing	The Mapping team on a project.
url	URL	The Uniform Resource Locator of an internet address.

§ 2.5.1.1 Team

Information specifically about the team involved in the AD Mapping.

Property	Expected Type	Description
id	Integer	A unique and persistent identifier for the record.
admapping_fk	Integer	Authority Mapping foreign key.
Member	Thing	A Team Member.

§ 2.5.1.1.1 Member

Information about each team member that participated in the mapping project.

Property	Expected Type	Description
organization	String	The Organization a member belongs to.
role	String	The Role a member belongs to.
organization_id	Integer	Organization id.
person_id	Integer	ID of a user/person.
role_id	Integer	Role id.
person_name	String	The full name of a Person.
team_id_fk	Integer	The reference id of a Team.

§ 2.5.2 ADStructure

This defines Authority Document specific structures.

Property	Expected Type	Description
deprecated_by	Integer or Null	This is the id of the Person that deprecated this item.
deprecated_notes	Text or Null	This is notes about the deprecated item.

§ 2.5.2 Authors

A collection of Authors.

Property	Expected Type	Description
authority_document_fk	Integer	Authority document foreign key.
email	Email or Null	Electronic Mail address.
first_name	Text	The person's first name.
last_name	Text	The person's last name.
organization_id	Integer
person_id	Integer	A unique and persistent identifier for the record.

§ 2.5.3 CommonNames

A collection of common names, or simplified names that an Authority Document might be searched by.

Property	Expected Type	Description
name	String	The name of the item.
id	Integer	A unique and persistent identifier for the record.

§ 2.5.4 Editors

A collection of Editors.

Property	Expected Type	Description
email	Email or Null	Electronic Mail address.
first_name	Text	The person's first name.
last_name	Text	The person's last name.
person_id	Integer	A unique and persistent identifier for the record.
organization_id	Integer
authority_document_fk	Integer	Authority document foreign key.

§ 2.5.5 Identifiers

These are unique points of reference for finding the original document.

Property	Expected Type	Description
id	Integer	A unique and persistent identifier for the record.
search_information	String	This is database search information for finding the record.
doi	String	The Digital Object Identifier record locator.
database	String	The database that houses the record.
date_accessed	String	The date the record was last accessed.
isbn	String	The ISBN number for the record.
uuid	String	The Unique ID of the record in a database system.
epub_type	String	The type of electronic publication this was found in.
publisher_promulgator_organizations_id_fk	Integer	The publisher id of the document or in the case of laws the promulgator of the document.
authority_document_fk	Integer	Authority document foreign key.

§ 2.5.6 SubjetMatterStub

Stub response for Subject Matters.

Property	Expected Type	Description
authority_document_fk	Integer	Authority document foreign key.
sm_id	Integer	Subject Matter Id.
sm_name	String	Subject Matter name.

1. (Cutter 1876) ↑